How to Store Information: The Biggest Risks and Good Practices

How to Store Information: The Biggest Risks and Good PracticesHow to Store Information: The Biggest Risks and Good Practices

The ability to exchange information effectively is one of the key-points that has enabled humanity to reach the stage of development where we are now. Although information usually has no physical body at this time, its value is often extremely high. Now, the priority might be to ensure the confidentiality, availability, and integrity of the information. However, not all companies and their employees know what habits are detrimental to information security.

Big No

Do not share personal information online. Your home address, phone number, parent names, account numbers, or photos that can reveal any personal information can be an easy target for those who are looking for benefits. There are many cases when the irresponsibly shared information on social media leads to identity theft, financial loss, or physical threats.

Do not use the same email address and password for different logins. Company databases are hacked, and data is lost almost daily. Therefore, it is possible that your information can fall into the hands of criminals, as a result, your accounts can easily be taken. Also, do not reply to spam emails. By replying, you confirm that your email address exists and is active. This increases the chances of receiving even more unsolicited messages in the future and increases the risk of other cyber-attacks.

Do not use USB keys that do not belong to you. USB sticks are quite large and can contain additional parts in their memory that are designed to carry malware, which can harm your computer or open the information you store in your personal files.

Do not store company documents on a personal computer, phone, personal email, or in your personal cloud cache. In this way you can violate the company’s internal procedures, contractual obligations, but even the national law.

Smart Steps

Use only the legal operating system and software, and do not miss or delay system and software updates. Operating systems and software companies invest in security and security updates that are one of the most common. Without these updates, your information systems remain vulnerable to potential attacks. When you use illegal software, you often do not have the ability to install hardware updates, and such software itself often contains malicious software elements. Of course, in many countries, using pirated software is against the law. Also, install a firewall or other security software. This will reduce the chances of an attack on your personal computer or company network.

It is recommended to the special password managers. These are the programs to create and store passwords. In this case, you will no longer need to remember all your passwords and they cannot be hacked easily. And the driver will remember all the different passwords and emails for you.

Have a critical attitude and carefully evaluate everything you get online for free. We often pay for content with our personal data, which is not always used for legal purposes. Sometimes the result is just unwanted newsletters or other material of marketing, but you must admit the real risk of the worse scenarios also.

Smart Steps
Smart Steps